Privacy Policy
Effective Date: November 11, 2025
At AI Review HQ (“we,” “us,” “our”), your privacy is our top priority. This Privacy Policy explains what information we collect, how we use it, who we share it with, and your rights when you visit https://aireviewhq.com (the “Site”), subscribe to our newsletter, submit a contact form, contribute content, or interact with our services.
We are fully committed to transparency and compliance with global data protection laws, including the General Data Protection Regulation (GDPR) for EU visitors and the Pakistan Data Protection Bill (2023) for local users.
By using our Site, you agree to the practices described here. If you do not agree, please do not use the Site.
1. Information We Collect
We collect two main types of data:
A. Information You Provide Voluntarily
- Contact Form & Email: Name, email address, subject, message, and any attachments (e.g., guest post pitches, screenshots).
- Newsletter Signup: Email address and optional name.
- Contributor Submissions: Bio, links to past work, social profiles, and payment details (if applicable for paid contributions).
- Comments (if enabled): Display name, email, website (optional), and comment content.
B. Information Collected Automatically
- Technical Data: IP address, browser type/version, device type, operating system, screen resolution, and time zone.
- Usage Data: Pages viewed, time spent on articles (e.g., “Best Luma AI Alternatives”), click paths, referral sources, and search terms used to find us.
- Cookies & Tracking Pixels: See our Cookie Policy for full details.
We do NOT collect sensitive personal data such as religion, health, ethnicity, or financial details unless voluntarily shared in a contribution (and even then, we advise against it).
2. How We Use Your Information
| Purpose | Legal Basis (GDPR) | Examples |
|---|---|---|
| Respond to your inquiries | Legitimate Interest | Replying to tool questions about SkedPal or DeepSwapper AI |
| Send newsletters & updates | Consent | Weekly AI tool roundups |
| Improve site performance | Legitimate Interest | Analytics on popular guides (e.g., VR laptop optimization) |
| Prevent fraud/abuse | Legal Obligation | Blocking spam form submissions |
| Process contributions | Contract | Publishing your guest post on Litero AI |
| Personalize experience | Consent | Suggesting related reviews based on past views |
3. Cookies & Tracking Technologies
We use cookies to:
- Keep you logged in (if commenting)
- Remember newsletter preferences
- Measure content performance
- Serve relevant ads (via Google AdSense, affiliate partners)
You control cookies:
- Accept/reject via the cookie banner on first visit
- Manage in your browser settings
- Opt out of Google Analytics: google.com/analytics/optout
Full details in our Cookie Policy.
4. Data Sharing & Third Parties
We do not sell, rent, or trade your personal data.
We only share data with trusted partners under strict agreements:
| Third Party | Purpose | Data Shared |
|---|---|---|
| Google Analytics | Site usage insights | Anonymized IP, page views |
| Mailchimp / Brevo | Newsletter delivery | Email, name (if provided) |
| Cloudflare | Security & CDN | IP address, request logs |
| PayPal / Bank | Contributor payments | Name, email, bank details (only if paid) |
| Affiliate Networks | Track referrals | Click ID (no personal info) |
All partners are GDPR-compliant and bound by Data Processing Agreements (DPAs).
5. International Data Transfers
Our servers are located in the United States and Germany. When you submit data from Pakistan or the EU, it is transferred securely using:
- Standard Contractual Clauses (SCCs)
- TLS/SSL encryption
- Regular security audits
6. Data Retention
We keep your data only as long as necessary:
| Data Type | Retention Period |
|---|---|
| Contact form messages | 12 months |
| Newsletter subscribers | Until unsubscribe |
| Contributor agreements | 7 years (legal requirement) |
| Analytics data | 26 months (Google Analytics) |
| IP logs (security) | 90 days |
After this, data is securely deleted or anonymized.
7. Your Rights (GDPR & Local Laws)
You have full control over your data:
| Right | How to Exercise |
|---|---|
| Access – See what we hold | Email [email protected] |
| Rectification – Correct errors | Same email |
| Erasure – Delete your data | Same email (except legal records) |
| Restriction – Limit processing | Same email |
| Portability – Get data in CSV/JSON | Same email |
| Object – Stop marketing | Unsubscribe link in emails |
| Withdraw Consent – Revoke anytime | Same email |
Response Time: Within 30 days (or 14 days under Pakistan law).
8. Security Measures
We protect your data with:
- End-to-end encryption (HTTPS/TLS)
- Firewalls & DDoS protection (Cloudflare)
- Regular penetration testing
- Access controls (team members need 2FA)
- Automated backups (encrypted)
In case of a breach, we will notify you within 72 hours if required by law.
9. Children’s Privacy
AI Review HQ is not intended for children under 16. We do not knowingly collect data from minors. If discovered, we delete it immediately.
10. Third-Party Links
Our Site links to external tools (e.g., Akuma AI, CAVEDUCK). Their privacy policies apply once you leave our Site. We are not responsible for their practices.
11. Changes to This Policy
We may update this policy to reflect new features or legal changes. Significant updates will be:
- Announced on the homepage
- Sent via email to subscribers
- Highlighted with a new Effective Date
Continued use = acceptance.
12. Contact Our Data Protection Officer
Email: [email protected] Subject Line: “Privacy Request – [Your Name]” Response: Within 48 hours